The Club Constitution
1.
Name
The
Club shall be known as SPOFFORTH CRICKET CLUB
2.
Aims
2.1.
to encourage the playing of the game of cricket through the provision of
practice and playing facilities, coaching, and fixtures for all playing members
2.2.
to afford all members such benefits and privileges as it may be possible
to arrange
2.3.
to ensure all members, playing and non-playing, conform to the Laws of
the Game and Codes of Conduct
2.4.
to encourage members of all categories to participate in the life of the
Club through playing, social and fund raising activities and general management
3.
Membership
Membership shall be open to all. Admittance to membership shall be determined by
the Management Committee.
There
shall be five forms of membership:
3.1.
Playing
- over the age of 17 years on 1 September of the previous year
3.2.
Junior
- under the age of 17 years on 1 September of the previous year
3.3.
Social
-
who shall have no playing rights
3.4.
Life
Members
- for outstanding services over many years to the Club
3.5.
Vice
Presidents
- in recognition of conspicuous services to the Club
4.
Management
The
management of the business of the Club shall be vested in a Management Committee
which shall constitute an Elective Committee for the purposes of the Licensing
Act 1964. The Management Committee shall be elected annually at the Annual
General Meeting which, in addition to the powers of authority of this
constitution may exercise all powers and authority and undertake all acts in the
furtherance of the aims for which the Club are established and are not hereby
expressly directed.
5.
General
Meeting
The Annual General Meeting of the Club shall be held on the fourth Monday of
October in each year. At least 21 days notice shall be given of the Annual
General Meeting in writing to all Club Members accompanied by the Agenda and
papers signifying the business to be transacted, which shall include the
following:
-
Confirmation
of the minutes of the previous meeting and any business arising therefrom
-
The
Secretary's Annual Report
-
Audited
Balance Sheet (Statement of Accounts) and Treasurer's Report
-
Election
of Management Committee (President, Chairman, Vice Chairman, Cricket Chairman,
Secretary, Treasurer, Cricket Secretary, Junior Secretary, Social Secretary,
Membership Secretary, Club Captain and a maximum of 9 other members)
-
Election
of Life Members and Vice Presidents (Note the election of these positions can
only be on the recommendation of the Management Committee)
-
Notified
amendments to this Constitution
-
Annual
Subscriptions
-
Other
business duly notified to the Secretary
6.
Special
(Extraordinary) General Meeting
By a simple majority of the Management Committee or on a requisition of at least
10 voting members a Special (or Extraordinary) General Meeting shall be convened
by the Secretary giving at least fourteen days notice in writing to all Club
Members specifying the business to be transacted
7.
Players
Meeting
A Players Meeting may be called at any time and without formal notice, by the
Cricket Chairman and/or any captain but in any event there shall be a General
Players Meeting held on the last Monday of September in each year and this rule
is deemed to be formal notice thereof
8.
Committees
Such other Committees or Sub Committees shall be established as deemed
appropriate by the Management Committee or by vote at the Annual General Meeting
(Special General Meeting). The terms of reference of such Committees shall be
determined by the Management Committee
9.
Selection
9.1.
Selection of teams shall be by a Selection Committee which shall consist of the
Cricket Chairman, Cricket Secretary, Club Captain and captains of the second XI
and Evening League XI , all of whom shall be elected at the Annual General
Meeting. Where one person holds two or more of these positions he may only have
one vote and the Annual General Meeting shall elect additional members as
necessary
9.2 It is the Cricket Chairman's responsibility to ensure that team lists are
displayed on the Club's notice board
10.
Co-option
Power to co-opt as deemed appropriate shall be vested in all Committees of the
Club but such co-opted members shall not be entitled to vote. Co-opted members
may be non club members invited in to advise on specialist subjects.
11.
Voting
11.1.
Subject to 11.5 below at all meetings of the Club, including Annual and
Special General Meetings, each Playing Member, Life Member, Vice President and
Social Member shall be entitled to one vote.
11.2.
In the event of an equal vote the Chairman of the meeting shall have a
second or casting vote.
11.3.
Voting at all meetings shall be by a show of hands except where the
Management Committee or meeting Chairman decides that voting shall be by way of
a secret ballot.
11.4.
At all meetings decisions shall be made by a simple majority
11.5.
The election of captains and vice captains shall be voted for by Playing
Members (as defined in 3.1 above) and Life Members only
12.
Quorum
The quorum at Annual/Special General Meetings shall be 10% of the Members. The
quorum at Management and other Committee meetings shall be 33% of the membership
of that Committee
13.
Secretary
13.1.
The Secretary shall be responsible for all correspondence, the Notice,
Agenda and Minutes of Annual, Special and Management Committee meetings.
13.2.
Minutes of the aforementioned meetings shall be presented for
confirmation at the following meeting.
13.3.
Minutes of sub-committees shall be taken by a member of that
sub-committee.
14.
Treasurer
14.1.
The Treasurer shall be responsible for all financial matters including
receipt of monies, payments, banking and the production of an audited Annual
Balance Sheet/Statement of Accounts and Annual Report.
14.2.
The Treasurer shall also be responsible for producing an update of the
financial position of the Club as required by the Management Committee.
14.3.
The Treasurer shall ensure that all cheques are signed by two of the
following officers: Chairman, Vice Chairman, Secretary, and Treasurer.
14.4.
The Treasurer shall ensure that the insurance policy approved by the
Management Committee is in place.
15.
Monies
Any member authorised to collect monies for and on behalf of the Club shall pay
such monies to the Treasurer within seven days of such collection or within
seven days of a specific event
16.
Financial
Year
The Club's financial year shall be from 1 October to 30 September
17.
Auditor
The Auditor for the ensuing year shall be appointed at the Annual General
Meeting
18.
Subscriptions
A bona fide member of the Club shall be deemed as such upon payment of the
appropriate subscription by 31 May in each year or by Management Committee
recorded decision. A list of members in all categories shall be maintained by
the Membership Secretary
19.
Eligibility
19.1.
No person shall be eligible to take part in any business of the Club
unless the appropriate subscription has been paid by the specified date or
membership agreed by the Management Committee.
19.2.
No
person shall be eligible for selection for any senior team unless their
subscription has been paid by the specified date.
20.
Suspension
The Management Committee shall have the power to suspend or exclude any member
in any category for any contravention of this constitution and/or documented
rules and/or Codes of Conduct
21.
Appeal
21.1.
Any member suspended or excluded by the Management Committee shall have
the right to attend an appeal hearing, be represented
and produce witnesses in support of their appeal.
21.2.
The Appeal Board (a maximum of three appointed by the Management
Committee) shall not include any members of the original decision making
committee but may include non members of the Club
21.3.
The decision of the Appeal Board shall be final and binding on all
parties
22.
Trustees
22.1.
The title of all and any real property which shall be acquired by or for
the purposes of the Club shall be vested in Trustees who shall be appointed by
the Management Committee.
22.2.
The number of Trustees shall be not less than three nor more than
four
23.
Bar
23.1.
The
bar shall be open at any time within the general licensing hours of the district
for the convenience of members.
23.2.
The
Management Committee shall appoint one of its members to act as Bar Manager.
23.2.1.The
Manager will be responsible to the Committee for the day to day running of the
bar and may be assisted by such members of the Club as the Management Committee
deems necessary.
23.3.
No
person under the age of 18 years shall be allowed to purchase intoxicating
liquor on the Club's premises for consumption on or off these premises and no
member shall purchase intoxicating liquor for any such person.
23.4.
No
guests introduced into the Club by any member shall be allowed to purchase
intoxicating liquor for himself or that member and the purchase of intoxicating
liquor for that person shall be the responsibility of that member.
23.5.
No
person shall be admitted for membership or be admitted as a candidate for
membership to any of the privileges of membership without an interval of at
least two days between that persons nomination or application for membership and
admittance and no persons becoming members without prior nomination or
application may be admitted to the privileges of membership without an interval
of at least two days between their becoming members and their admission.
23.6.
Each
member is permitted to introduce into the bar area up to four guests in any day
who must be signed in in the Visitors Book during the hours the bar is open.
However, in the case of sporting occasions on the Club's premises Officials and
Members of visiting teams can be temporary members for that day provided that
their names be placed on the notice board at least two days before the date of
their attendance.
23.7.
Subject
to paragraphs 23.7.1 and 23.7.2 of this rule persons may be admitted to the
premises and intoxicating liquor may be supplied to such person.
23.7.1.Persons
may be admitted to the premises and intoxicating liquor sold to them by virtue
of this rule alone on days and at times when the Club has organised or is
participating in fund raising events for the benefit of the Club, or
23.7.2.
when a social event is being held by a member of the Club with the approval of
the Committee.
24.
Amendment
to the Constitution
Amendment(s) to this Constitution shall only be made at an Annual or Special
General Meeting with the specified notice in writing of the meeting being given
to members with the proposed amendment(s)
25.
Winding Up of the Club
In the event of the winding up of the Club any net assets of the Club will be
applied for approved Sporting or Charitable purposes
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