The Club Constitution

1.              Name
The Club shall be known as SPOFFORTH CRICKET CLUB

2.              Aims

2.1.       to encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching, and fixtures for all playing members

2.2.       to afford all members such benefits and privileges as it may be possible to arrange

2.3.       to ensure all members, playing and non-playing, conform to the Laws of the Game and Codes of Conduct

2.4.       to encourage members of all categories to participate in the life of the Club through playing, social and fund raising activities and general management

3.              Membership
Membership shall be open to all. Admittance to membership shall be determined by the Management Committee.

          There shall be five forms of membership:

3.1.       Playing - over the age of 17 years on 1 September of the previous year

3.2.       Junior - under the age of 17 years on 1 September of the previous year

3.3.       Social - who shall have no playing rights

3.4.       Life Members - for outstanding services over many years to the Club

3.5.       Vice Presidents - in recognition of conspicuous services to the Club

4.              Management
The management of the business of the Club shall be vested in a Management Committee which shall constitute an Elective Committee for the purposes of the Licensing Act 1964. The Management Committee shall be elected annually at the Annual General Meeting which, in addition to the powers of authority of this constitution may exercise all powers and authority and undertake all acts in the furtherance of the aims for which the Club are established and are not hereby expressly directed.

5.              General Meeting
The Annual General Meeting of the Club shall be held on the fourth Monday of October in each year. At least 21 days notice shall be given of the Annual General Meeting in writing to all Club Members accompanied by the Agenda and papers signifying the business to be transacted, which shall include the following:

-      Confirmation of the minutes of the previous meeting and any business arising therefrom

-      The Secretary's Annual Report

-      Audited Balance Sheet (Statement of Accounts) and Treasurer's Report

-      Election of Management Committee (President, Chairman, Vice Chairman, Cricket Chairman, Secretary, Treasurer, Cricket Secretary, Junior Secretary, Social Secretary, Membership Secretary, Club Captain and a maximum of 9 other members)

-      Election of Life Members and Vice Presidents (Note the election of these positions can only be on the recommendation of the Management Committee)

-      Notified amendments to this Constitution

-      Annual Subscriptions

-      Other business duly notified to the Secretary

6.              Special (Extraordinary) General Meeting

By a simple majority of the Management Committee or on a requisition of at least 10 voting members a Special (or Extraordinary) General Meeting shall be convened by the Secretary giving at least fourteen days notice in writing to all Club Members specifying the business to be transacted

7.              Players Meeting

A Players Meeting may be called at any time and without formal notice, by the Cricket Chairman and/or any captain but in any event there shall be a General Players Meeting held on the last Monday of September in each year and this rule is deemed to be formal notice thereof

8.              Committees

Such other Committees or Sub Committees shall be established as deemed appropriate by the Management Committee or by vote at the Annual General Meeting (Special General Meeting). The terms of reference of such Committees shall be determined by the Management Committee

9.              Selection

9.1. Selection of teams shall be by a Selection Committee which shall consist of the Cricket Chairman, Cricket Secretary, Club Captain and captains of the second XI and Evening League XI , all of whom shall be elected at the Annual General Meeting. Where one person holds two or more of these positions he may only have one vote and the Annual General Meeting shall elect additional members as necessary

           9.2 It is the Cricket Chairman's responsibility to ensure that team lists are displayed on the Club's notice board

10.         Co-option

Power to co-opt as deemed appropriate shall be vested in all Committees of the Club but such co-opted members shall not be entitled to vote. Co-opted members may be non club members invited in to advise on specialist subjects.

11.         Voting

11.1.   Subject to 11.5 below at all meetings of the Club, including Annual and Special General Meetings, each Playing Member, Life Member, Vice President and Social Member shall be entitled to one vote.

11.2.   In the event of an equal vote the Chairman of the meeting shall have a second or casting vote.

11.3.   Voting at all meetings shall be by a show of hands except where the Management Committee or meeting Chairman decides that voting shall be by way of a secret ballot.

11.4.   At all meetings decisions shall be made by a simple majority

11.5.   The election of captains and vice captains shall be voted for by Playing Members (as defined in 3.1 above) and Life Members only

12.         Quorum

The quorum at Annual/Special General Meetings shall be 10% of the Members. The quorum at Management and other Committee meetings shall be 33% of the membership of that Committee

13.         Secretary

13.1.   The Secretary shall be responsible for all correspondence, the Notice, Agenda and Minutes of Annual, Special and Management Committee meetings.

13.2.   Minutes of the aforementioned meetings shall be presented for confirmation at the following meeting.

13.3.   Minutes of sub-committees shall be taken by a member of that sub-committee.

14.         Treasurer

14.1.   The Treasurer shall be responsible for all financial matters including receipt of monies, payments, banking and the production of an audited Annual Balance Sheet/Statement of Accounts and Annual Report.

14.2.   The Treasurer shall also be responsible for producing an update of the financial position of the Club as required by the Management Committee.

14.3.   The Treasurer shall ensure that all cheques are signed by two of the following officers: Chairman, Vice Chairman, Secretary, and Treasurer.

14.4.   The Treasurer shall ensure that the insurance policy approved by the Management Committee is in place.

15.         Monies

Any member authorised to collect monies for and on behalf of the Club shall pay such monies to the Treasurer within seven days of such collection or within seven days of a specific event

16.         Financial Year

The Club's financial year shall be from 1 October to 30 September

17.         Auditor

The Auditor for the ensuing year shall be appointed at the Annual General Meeting

18.         Subscriptions

A bona fide member of the Club shall be deemed as such upon payment of the appropriate subscription by 31 May in each year or by Management Committee recorded decision. A list of members in all categories shall be maintained by the Membership Secretary

19.         Eligibility

19.1.   No person shall be eligible to take part in any business of the Club unless the appropriate subscription has been paid by the specified date or membership agreed by the Management Committee.

19.2.   No person shall be eligible for selection for any senior team unless their subscription has been paid by the specified date.

20.         Suspension

The Management Committee shall have the power to suspend or exclude any member in any category for any contravention of this constitution and/or documented rules and/or Codes of Conduct

21.         Appeal

21.1.   Any member suspended or excluded by the Management Committee shall have the right to attend an appeal hearing, be represented  and produce witnesses in support of their appeal.

21.2.   The Appeal Board (a maximum of three appointed by the Management Committee) shall not include any members of the original decision making committee but may include non members of the Club

21.3.   The decision of the Appeal Board shall be final and binding on all parties

22.         Trustees

22.1.   The title of all and any real property which shall be acquired by or for the purposes of the Club shall be vested in Trustees who shall be appointed by the Management Committee.

22.2.   The number of Trustees shall be not less than three nor more than four

23.         Bar

23.1.   The bar shall be open at any time within the general licensing hours of the district for the convenience of members.

23.2.   The Management Committee shall appoint one of its members to act as Bar Manager.

23.2.1.The Manager will be responsible to the Committee for the day to day running of the bar and may be assisted by such members of the Club as the Management Committee deems necessary.

23.3.   No person under the age of 18 years shall be allowed to purchase intoxicating liquor on the Club's premises for consumption on or off these premises and no member shall purchase intoxicating liquor for any such person.

23.4.   No guests introduced into the Club by any member shall be allowed to purchase intoxicating liquor for himself or that member and the purchase of intoxicating liquor for that person shall be the responsibility of that member.

23.5.   No person shall be admitted for membership or be admitted as a candidate for membership to any of the privileges of membership without an interval of at least two days between that persons nomination or application for membership and admittance and no persons becoming members without prior nomination or application may be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission.

23.6.   Each member is permitted to introduce into the bar area up to four guests in any day who must be signed in in the Visitors Book during the hours the bar is open. However, in the case of sporting occasions on the Club's premises Officials and Members of visiting teams can be temporary members for that day provided that their names be placed on the notice board at least two days before the date of their attendance.

23.7.   Subject to paragraphs 23.7.1 and 23.7.2 of this rule persons may be admitted to the premises and intoxicating liquor may be supplied to such person.

23.7.1.Persons may be admitted to the premises and intoxicating liquor sold to them by virtue of this rule alone on days and at times when the Club has organised or is participating in fund raising events for the benefit of the Club, or

23.7.2. when a social event is being held by a member of the Club with the approval of the Committee.

24.            Amendment to the Constitution

Amendment(s) to this Constitution shall only be made at an Annual or Special General Meeting with the specified notice in writing of the meeting being given to members with the proposed amendment(s)

25.            Winding Up of the Club

        In the event of the winding up of the Club any net assets of the Club will be applied for approved Sporting or Charitable purposes