| 1. |
Name |
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The
Club shall be known as SPOFFORTH CRICKET CLUB |
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| 2. |
Aims |
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2.1 |
to encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching, and fixtures for all playing members
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2.2 |
to afford all members such benefits and privileges, as it may be possible
to arrange |
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2.3 |
to ensure all members, playing and non-playing, conform to the Laws of
the Game and Codes of Conduct. |
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2.4 |
to implement the English Cricket Board "Safe
Hands Welfare of Young People in the "Cricket Policy" document.
The Management Committee will appoint a Child Welfare Officer,
who will have a seat on the Junior Sub-Committee. |
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2.5 |
to encourage members of all categories to participate in the life of the
Club through playing, social and fund raising activities and general management. |
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| 3. |
Membership |
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Membership shall be open to all,
irrespective of age, gender, disability, race, ethnic origin,
creed, colour, social status and sexual orientation. |
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There
shall be five forms of membership: |
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3.1 |
Playing
- over the age of 17 years on 1 September of the previous year |
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3.2 |
Junior
- under the age of 17 years on 1 September of the previous year
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3.3 |
Social -
who shall have no playing rights |
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3.4 |
Life Members - awarded for outstanding
services to the Club over many years |
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3.5 |
Vice
Presidents
- awarded in recognition of conspicuous services to the Club
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| 4. |
Management |
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The
management of the business of the Club shall be vested in a Management Committee
which shall constitute an Elective Committee for the purposes of the Licensing
Act 1964. The Management Committee shall be elected annually at the Annual
General Meeting which, in addition to the powers of authority of this
constitution may exercise all powers and authority and undertake all acts in the
furtherance of the aims for which the Club are established and are not hereby
expressly directed. |
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| 5. |
General Meeting |
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The Annual General Meeting of the
Club shall be held on the first Monday of November in each year.
At least 21 days written notice shall be given of the Annual
General Meeting to all Club Members accompanied by the Agenda
and papers signifying the business to be transacted, which shall
include the following: |
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Confirmation of the Minutes of the previous
meeting and any business arising therefrom. |
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The Secretary's Annual Report. |
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The Cricket Chairman's Annual Report |
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The Junior Cricket Chairman's Annual Report |
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Audited Balance Sheet (Statement of Accounts)
and Treasurer's Report. |
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Notified amendments to this constitution. |
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Election of the Management Committee (President,
Chairman, Vice Chairman, Cricket Chairman, Junior Cricket
Chairman, Clubhouse Chairman, Secretary, Treasurer and Publicity
Officer). |
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Election of other Officers: Sub Committee
Chairman, Captains and Vice-Captains, Junior Cricket
Co-ordinator, Cricket Sub Committee, Social Secretary and
Auditor. |
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Election of Life Members and Vice Presidents
(Note the election of these positions can only be on the
recommendation of the Management Committee). |
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Annual Subsciptions and Match Fees. |
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Competitions to be entered. |
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Other business duly notified to the Secretary. |
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| 6. |
Special (Extraordinary) General
Meeting |
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By a simple majority of the Management Committee or on a requisition of at least
ten voting Members a Special (or Extraordinary) General Meeting shall be convened
by the Secretary giving at least fourteen days notice in writing to all Club
Members specifying the business to be transacted
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| 7. |
Players Meeting |
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A Players Meeting may be called at any time and without formal notice, by the
Cricket Chairman and/or any Captain but in any event there shall be a General
Players Meeting held on the last Monday of September in each year and this rule
is deemed to be formal notice thereof. |
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| 8. |
Committees |
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The Following Sub Committees shall
be established: Cricket, Junior Cricket, Ground, Clubhouse and
Bar, Sponsorship, Advertising & Fund Raising and Social.
Other Sub Committees may be established as deemed appropriate by
the Management Committee. The Management Committee shall
determine the terms of reference of Sub Committees. Each
Sub Committee shall be represented at meetings of the Management
Committee. |
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| 9. |
Selection |
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9.1 |
Selection
of teams shall be by the Cricket Sub Committee which shall
consist of the Cricket Chairman, Cricket Secretary, 1stX1
Captain, 2ndX1 Captain, Evening League X1 Captains and two
others, all of whom shall be elected at the Annual General
Meeting. Where one person holds two or more of these positions
he may only have one vote and the Annual General Meeting shall
elect additional members as necessary. |
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9.2 |
It is the Cricket Chairman's responsibility to ensure that team
lists are displayed on the Club's notice board. |
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| 10. |
Co-option |
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Power to co-opt as deemed
appropriate shall be vested in all Committees of the Club.
Co-opted members may be non-club members invited in to advise on
specialised matters. |
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| 11. |
Voting |
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11.1 |
Subject to 10.5 below at all meetings of the
Club, including Annual and Special General Meetings, each
Playing Member, Life Member, Vice President and Social Member
shall be entitled to one vote. |
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11.2 |
In the event of an equal vote the Chairman of the
meeting shall have a second or casting vote. |
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11.3 |
Voting at all meetings shall be by show of hands
except where the Management Committee or meeting Chairman
decides that voting shall be by way of seceret ballot. |
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11.4 |
At all meetings decisions shall be made by a
simple majority. |
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11.5 |
The selection of Captains and Vice Captains shall
be voted for by Playing Members (as defined in 3.1 above) and
Life Members only. |
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| 12. |
Quorum |
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The quorum at Annual/Special General Meetings shall be 10% of the Members. The
quorum at Management and other Committee meetings shall be 50% of the membership
of that Committee. |
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| 13. |
Secretary |
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13.1 |
The Secretary shall be responsible for all
correspondence, the Notice, Agenda and Minutes of Annual,
Special and Management Committee meetings. |
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13.2 |
Minutes of the aforementioned meetings shall be
presented for confirmation at the following meeting. |
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13.3 |
Minutes of Sub-Committees shall be taken by any
member of the Sub-Committee |
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| 14. |
Treasurer |
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14.1 |
The Treasurer shall be responsible for all financial matters including
receipt of monies, payments, banking and the production of an audited Annual
Balance Sheet/Statement of Accounts and Annual Report.
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14.2 |
The Treasurer shall also be responsible for
producing an update of the financial position of the Club as
required by the Management Committee. |
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14.3 |
The Treasurer shall ensure that all cheques are signed by two of the
following officers: Chairman, Vice Chairman, Secretary, and Treasurer.
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14.4 |
The Treasurer shall ensure that the insurance policy approved by the
Management Committee is in place. |
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| 15. |
Monies |
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Any member authorised to collect monies for and on behalf of the Club shall pay
such monies to the Treasurer within seven days of such collection or within
seven days of a specific event |
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| 16. |
Financial
Year |
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The Club's Financial Year shall be from 1 October
to 30 September of the following year. |
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| 17. |
Auditor |
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The Auditor for the ensuing year shall be appointed at the Annual General
Meeting |
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| 18. |
Subscriptions |
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A bona fide member of the Club shall be deemed as such upon payment of the
appropriate subscription by 31 May in each year or by Management Committee
recorded decision. The Treasurer shall maintain a list of members in all
categories. Any players whose subscriptions are not paid
by the due date, i.e. 31 May, will not be covered by the Club's
Insurance Policy. |
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| 19. |
Eligibility |
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19.1 |
No person shall be eligible to take part in any business of the Club
unless the appropriate subscription has been paid by the specified date or
membership agreed by the Management Committee. |
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19.2 |
No
person shall be eligible for selection for any senior team unless their
subscription has been paid by the specified date.
Players will not be covered by the Club's insurance policy until
the Treasurer has received their subscription. |
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| 20. |
Suspension |
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The Management Committee shall have the power to suspend or exclude any member
in any category for any contravention of this constitution and/or documented
rules and/or Codes of Conduct |
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| 21. |
Appeal |
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21.1 |
Any member suspended or excluded by the Management Committee shall have
the right to attend an appeal hearing, be represented
and produce witnesses in support of their appeal.
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21.2 |
The Appeal Board (a maximum of three appointed by the Management
Committee) shall not include any members of the original decision making
committee but may include non members of the Club |
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| 22. |
Trustees |
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22.1 |
The title of all and any real property
which shall be acquired by or for the purposes of the Club shall
be vested in Trustees who shall be appointed by the Management
Committee. |
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22.2 |
The number of Trustees shall be not less than three or more than
four |
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| 23. |
Bar |
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23.1 |
The
bar shall be open at any time within the general licensing hours of the district
for the convenience of members. |
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23.2 |
The Management Committee shall appoint a
member of the Clubhouse and Bar Sub-Committee to act as Bar
Manager |
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23.2.1 |
The
Bar Manager will be responsible to the Management Committee for the day to day running of the
bar and may be assisted by such members of the Club as the Management Committee
deems necessary. |
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23.3 |
No
person under the age of 18 years shall be allowed to purchase intoxicating
liquor on the Club's premises for consumption on or off these premises and no
member shall purchase intoxicating liquor for any such person.
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23.4 |
No
guests introduced into the Club by any member shall be allowed to purchase
intoxicating liquor for himself or that member and the purchase of intoxicating
liquor for that person shall be the responsibility of that member.
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23.5 |
No
person shall be admitted for membership or be admitted as a
candidate for membership to any privileges of membership without
an interval of at least two days between that persons nomination
or application for membership and admittance and no persons
becoming members without prior notification or application may
be admitted to the privileges of membership without an interval
of at least two days between their becoming members and their
admission. |
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23.6 |
Each
member is permitted to introduce into the bar area up to four guests in any day
who must be signed in in the Visitors Book during the hours the bar is open.
However, in the case of sporting occasions on the Club's premises Officials and
Members of visiting teams can be temporary members for that day provided that
their names be placed on the notice board at least two days before the date of
their attendance. |
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23.7 |
Subject to paragraphs 23.7.1 and 23.7.2 of
this rule persons may be admitted to the premises and
intoxicating liquor may be supplied to such person |
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23.7.1 |
Persons may be admitted to the premises and
intoxicating liquor sold to them by virtue of this rule alone on
days and at times when the Club has organised or is
participating in fund raising events for the benefit of the
Club, or |
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23.7.2 |
when a social event is being held by a member of the Club with the approval of
the Committee. |
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| 24. |
Amendment
to the Constitution |
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Amendment(s) to this Constitution shall only be
made at an Annual or Special General Meeting with the specified
notice in writing of the meeting being given to members with the
proposed amendment(s). Any proposed alteration must be
received by the Secretary in writing, signed by two members
eligible to vote, at least six weeks before the Annual and/or
Special General Meeting. |
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| 25. |
Winding Up of the
Club |
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In the event of the winding up of the Club any
net assets of the Club will be applied for approved Sporting or
Charitable purposes |